File for App/Website Project

App/Website Project Requirements Questionnaire

Thank you for choosing our services. Complete all applicable sections below so we can prepare an accurate project scope, timeline, and cost estimate. Your responses are saved in our system and a client file is opened for your project automatically.

Thank you for choosing our services. This questionnaire helps us understand your project requirements and expectations so we can prepare an accurate scope, timeline, and cost estimate. Please complete all applicable sections.

Not sure what to write? Each field includes grey placeholder text and an example you can follow. Answer in your own words — rough notes are fine; we will help you refine the details later.

Section 1: Client Information

Tell us who you are and how we can reach you about this project.

Organisation name *

Contact person *

Position / title

Email address *

Telephone number

Date

Physical address

Project name *

Example: A short working title is enough — we can refine the official name with you later.

Section 2: Project Overview

Describe what you want to build and why it matters to your organisation.

Briefly describe your organisation and its mission

Overview of the proposed project *

Example: Explain what the website or app should do in plain language — who uses it and what happens on a typical day.

What problem is the website or application intended to solve? *

Expected outcomes or objectives

Is this project connected to a donor, partner, or funding programme?

Choose Yes if a funder, partner, or grant programme is linked to this project.

YesNo

Section 3: Target Users

Tick all groups who will use the system. If unsure, choose the closest match.

Who will use the platform?

Expected users in the first year

Example: An estimate is fine — e.g. 50, 500, or 5,000 users.

Countries or regions of use

Section 4: Platform Requirements

Select the type of solution and where people should access it.

Which solution do you require?

Website onlyMobile application onlyWebsite and mobile application

Preferred platforms

AndroidiOSWeb Browser

Do you require offline functionality?

Choose Yes if users must work without internet — e.g. field data collection in remote areas.

YesNo

Section 6: Content and Branding

Let us know what you already have and where you need creative support.

Do you have an existing logo and brand guidelines?

Example: Yes = you can share logo files and brand colours/fonts. No = we can help create them.

YesNo

Do you already have content for the platform?

Example: Content includes text, photos, brochures, product lists, or documents ready to upload.

YesNo

Will you require assistance with

Section 7: Technical Requirements

Share anything you already use today or any technical preferences you have.

Do you have an existing website or system?

YesNo

Systems that need to be integrated

Preferred technologies or platforms

Example: It is okay to write “No preference” if you are not sure.

Will the platform require cloud hosting?

Most apps need online hosting so users can access them from anywhere.

YesNo

Section 8: Security, Compliance, and Data Management

Important if you store customer, employee, or donor information.

Will the platform collect personal information?

Example: Personal information includes names, ID numbers, phone numbers, or addresses.

YesNo

Will sensitive or confidential information be stored?

Example: e.g. financial records, medical data, payroll, or donor beneficiary details.

YesNo

Compliance requirements (donors, government, energy sector, etc.)

Data protection requirements

Section 9: Project Timeline

Share your ideal dates — we will confirm what is realistic after scoping.

Preferred launch date

Key milestones to consider

Do you require a Minimum Viable Product (MVP) before full launch?

An MVP is a first working version with only the most important features.

YesNo

Section 10: Budget

Select the range closest to your expectation. “Prefer not to disclose” is also fine.

Estimated budget range for this project

Section 11: References and Inspiration

Share apps or websites you like — this helps us understand your taste and expectations.

Examples of websites or applications you admire

Features or design elements you like about these examples

Section 12: Additional Information

Anything else we should know — constraints, stakeholders, deadlines, or ideas.

Any other information that may assist us

Declaration

I confirm that the information provided in this questionnaire is accurate to the best of my knowledge.

Name *

Date

I confirm the above declaration *

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